Building Use

Effective September 2008, a new standard FCPS BUF (Building Use Form) is replacing the form that was previously available.

If you are wondering if you need to submit a building use form, the general rule is if you will be conducting an event, meeting, training, etc., that occurs after school hours or needs a special space reserved during the school day, then you need to submit a form. Still have questions? Check out the Building Use FAQ.

The new process for submitting Building Use forms is:


• 1. Select the date you plan to hold your event. When doing this, please check the PTA calendar or contact our 1st VP, firstvp@oakhillpta.org to make sure there are no conflicts. Also check with Miriam Rutherford miriam.rutherford@fcps.edu in the school office to ensure the space you are looking to use is available.
  
  
• 2. Obtain a building use form. There are three ways to do this. 1.) Contact our 2nd VP and we will be glad to send you one. 2.) Download the Building Use Form from the fcps website or 3.) get a copy from my file in the PTA desk.
  
  
• 3. Fill out the form and sign it. Be sure to fill out the form completely and include any special set up needs (tables, projectors, etc.). If your set-up needs are lengthy or very specific, include an extra page. Be sure to leave enough time for set up and clean up when scheduling a space. Provide alternate date information in the comments section if needed.
  
  
• 4. Give a completed, signed form to Miriam Rutherford in the main office and place a second copy in my folder (2nd VP) in the PTA desk in the lobby. Please send me an email (secondvp@oakhillpta.org) letting me know that the form is turned in so that I can ensure it is on the PTA calendar.
  
  
• 5. If changes are needed, please coordinate with Miriam. Please put a copy of any changes in my folder and send me an email so that I can make sure the calendar gets updated.
  
  
• 6. Please contact our Second VP secondvp@oakhillpta.org with any questions.